Scope & Benefits

Scope

Former MMARS Functionality

Acquire to Retire
Cash Management
Cost Allocation
Debt Management
Grants Financial Management
Operating Budget Management
Order-to-Cash (AR)

Procure-to-Pay (AP)
Project Management
Record to Report
Reporting and Analytics
Sub-fund Management
Vendor Management
Payroll Accounting

Current Mosaic Functionality

All of the functions listed above in the former MMARS system remains in scope and were carried forward into the new Mosaic system where it is supported by more modern, efficient and integrated capabilities than the legacy system provided.

Financial Management – Real‑time access to departmental budgets, budget control, automated accounts payable, and predictive analytics for spending planning.
Integrated Workflows – End‑to‑end processes for finance, procurement, HR, and performance budgeting, reducing manual steps.
Programmatic Grantee Management – Tracking recipient activities, deliverables, and operational milestones to ensure real-world program outcomes.

Data & Reporting – Consistent, standardized financial data; enterprise‑wide reporting; compliance with federal, state, and local mandates.
Security & Compliance – Built to federal standards with continuous risk assessment and enterprise-grade data protection.
Online *Vendor Self-Service (to go live in 2027).

Benefits

Real-Time Data Dashboards: Moved leadership away from slow overnight updates, allowing agencies to see exactly where state funds went instantly to empower agile decisions.

Modernized Digital Workflows: Facilitated daily approvals and eliminated paper storage costs by shifting completely to secure electronic signatures and digital files.

Retired Old Software: Replaced outdated, separate agency-supported software with one shared statewide software system, freeing up employees to focus on data analysis rather than manual data wrangling.

Continuous Security Audits: Mitigated risk(s)across all agency and external vendor transactions through “always on” security tracking that aggressively catches user error and fraud.

Vendor Self-Service Portal: Offering businesses working with the state to log into a secure website to sign up, check when they would get paid, and upload required documents, which will save hours of time for state staff. The self-service portal will go live in 2027.