The “AT/IT List” is the Assistive Technology Information Technology Environment List, which may be attached to the solicitation or is available as a download on the Executive Office of Technology Services & Security website.
Conducted on the Commonwealth’s behalf by a third-party testing vendor engaged and paid for by the Commonwealth.
A pre-approved/certified entity with which the Commonwealth contracts to provide Accessibility Audit Testing.
8-digit number which indicates from where the payment was made. Account numbers are used to assign annual budgets (sometimes at the program level), track grants from Federal and other sources and track bond authorizations over many years, among other purposes. Also known as appropriation.
The period of time beyond a budget fiscal year during which bills are paid for goods received or services performed during that prior budget fiscal year. By Commonwealth statute, the Accounts Payable Period is July 1 through August 31.
Active Directory is the “directory service” portion of the Windows 2000 operating system. Active Directory manages the identities and relationships of the distributed resources that make up a network environment. It stores information about network-based entities (e.g., applications, files, printers and people) and provides a consistent way to name, describe, locate, access, manage and secure information about these resources. It’s the central authority that manages the identities and brokers the relationships between these distributed resources, enabling them to work together.
For the purposes of this procurement, the term “Agency” is defined to include the following: executive, legislative, independent and judicial branches and authorities of the Commonwealth. May also be referred to as department, college, university, commission, board, independent or office.
A development approach that delivers software in increments by following principles of the Manifesto for Agile Software Development.
A set of functions and procedures allowing the creation of applications that access the features or data of an operating system, application, or other service.
Executive Office for Administration and Finance. A&F is one of three Executive Sponsors of the BEST Program.
Apparent Successful Bidder
Commercial-Off-the-Shelf Software.
Office of the Comptroller of the Commonwealth of Massachusetts. CTR is one of three Executive Sponsors of the BEST Program.
A set of processes that ensures that data assets are formally managed throughout the enterprise. A data governance model establishes authority and management and decision-making parameters related to the data produced or managed by the enterprise.
A collection of data organized according to a conceptual structure describing the characteristics of the data and the relationships among their corresponding entities, supporting one or more application areas.
The designation determined as the financial reporting unit. There are approximately 159 Commonwealth Departments. *See Agency.
Factual information, especially information organized for analysis or used to reason or make decisions. In Computer Science, numerical or other information represented in a form suitable for processing by computer.
Digital transformation can refer to anything from IT modernization (for example, cloud computing), to digital optimization, to the invention of new digital business models.
Executive Office of Technology Services & Security. EOTSS is one of three Executive Sponsors of the BEST Program.
Extending throughout all agencies and departments of the Commonwealth of Massachusetts. Synonymous with Enterprise-wide or State-wide.
The sum of all data collected, created, used, managed, maintained, shared, and stored by entities and programs that warrants stewardship by the appropriate data stewards from an enterprise perspective.
The business discipline for managing the metadata about the information assets of the organization.
Industry term for the financial, human resources, and other enterprise-wide operations of a business.
Entire suite of application software needed to meet Commonwealth’s requirements, proposed by Bidder to meet such requirements or implemented by the Contractor to meet Commonwealth requirements and timelines.
A period of 12 consecutive months, (plus additional periods for an “Accounts Payable Period” and potentially a period for year-end GAAP adjustments and supplemental funding), chosen by an entity as its accounting period for annual reports; The Commonwealth’s Fiscal Year begins on July 1 and ends on June 30. The Fiscal Year is referred to by the calendar year in which the Fiscal Year ends, e.g., Fiscal Year 2023 extends from July 1, 2022, to June 30, 2023 (often written as FY2023 or FY23).
A means for supporting daily financial operations which include budget, execution, accounting, reporting, and record keeping of an entity’s financial data. The general ledger provides a record of each financial transaction that takes place and holds account information that is needed to prepare financial statements. Transaction data is segregated by the following: assets, liabilities, net position, revenues, expenses and deferred inflows and outflows of resources.
The Human Resources/Compensation Management System used to manage and pay the Commonwealth’s employees.
A comprehensive review, analysis, and testing, (software and/or hardware) performed by an objective third party to confirm (i.e., verify) that the requirements are correctly defined, and to confirm (i.e., validate) that the system correctly implements the required functionality and security requirements.
Learning Management System is an application for the administration, documentation, tracking, reporting, automation, and delivery of educational courses, training programs, materials or learning and development programs.
Labor Cost Management (LCM) is a customized module within MMARS used to provide the link between the payroll system (HR/CMS) and MMARS. LCM is used to distribute labor costs to multiple accounts, request labor distribution rules, and process labor adjustments.
The Massachusetts Management, Accounting and Reporting System (MMARS): A financial management and reporting system specifically designed to support the financial functions performed by the Commonwealth.
A deliverable or set of deliverables that are logically related and have been grouped together for purposes of project management. See Component.
Information describing the characteristics of data including, for example, structural metadata describing data structures (e.g., data format, syntax, and semantics) and descriptive metadata describing data contents (e.g., information security labels).
The Massachusetts Budget Application is the official budget development and spending plan application for Commonwealth entities for the part of the budget process managed by the Executive Office for Administration and Finance (“A&F”). Users of this application include Executive Departments, Constitutional and Independent Offices, and Higher Education institutions.
Data held by an organization that describes the entities that are both independent and fundamental for an enterprise that it needs to reference in order to perform its transaction.
Capital Spending Management software.
The Massachusetts Retirement Information System is a SaaS solution built using SAGITEC’s NEOSPIN software framework. Interfaces from HR/CMS provide MARIS with data on employee demographics such as age and address, hours worked, and deductions for retirement contributions.
The Massachusetts Group Insurance Commission system is a custom-built application that tracks benefited workers’ participation in health, dental, vision, optional life, and disability insurance plans. There are interfaces between HR/CMS and MAGIC for creating employee shells as well as setting benefit deduction amounts in HR/CMS.
Also referred to as change management. Change management are activities that support the successful adoption by users and organization of new business processes or changes in technology; includes communication, training, readiness preparation for adoption, user support after go-live, etc. Note: this is different than technical change management or change releases which is the practice of monitoring and managing technical changes to a system.
Group of stakeholders who are responsible for performing program work as a regular part of their assigned duties. The Program Team will include senior technology and business experts with a deep and a broad understanding of Commonwealth business functions. The Program Team will serve as subject matter experts and will identify and facilitate the availability of additional experts as needed. Includes: Creating project and specify capabilities needed and timeline, developing cost plan, selecting vendors, assigning resources, setting up funds and controls, tracking costs, resources, deliverables, and other reporting, managing change requests and closing program out.
Office of the State Treasurer’s Payment Processing System.
User who has extensive knowledge in the functional operating details of a system.
Post-project evaluation as to whether project objectives were met, determine how effectively project was run, learn lessons for the future, ensure organization obtains the greatest possible benefit from the project.
Term used to describe process and procedures through which the Bidder ensures that Deliverables and Services provided under this Contract meet the requirements set forth in design documents and as otherwise described in this RFR and the resulting SOW.
The mechanism used to communicate procurement specifications and to request Responses from potential Bidders. An RFR may also be referred to as a “Solicitation” or “Procurement.”
The mechanism used to request information from product vendors or providers of implementation services regarding their product, implementation methodology or services.
Software Vendor
User who has security privileges that allows the broad(er) privileges within a system.
A Subject Matter Expert is an individual with in-depth knowledge of one or more business (functional) or technical areas including business processes and related policies.
An annual publication of the Massachusetts Office of the Comptroller. The publication of this report represents the conclusion of financial activity and final closing of the books for each Fiscal Year based on state finance law.
Synonymous with Enterprise or Enterprise-wide; Extending throughout all agencies and departments of the Commonwealth of Massachusetts
Individuals and groups whose interests may be affected as a result of project execution or project completion; They may be actively involved in the project and/or may exert influence over the project’s objectives and outcomes.
The electronic implementation of the Financials, HCM/Payroll functions, and other ERP functionality to meet the business needs described in this RFR.
A software application that is not purchased but is subscribed to. Rights to use the software and documentation are granted for a particular period of time in exchange for an agreed upon fee paid for each period of use. Additional periods of use after the initial period agreed upon by the parties to the subscription are available via a renewal process.
SaaS is characterized by being:
· Externally hosted and managed by the provider.
· Delivered in a one-to-many delivery model.
· May be either Single Tenant or Multi-Tenant in structure.
The manufacturer and provider of ERP or third-party application software proposed for use by the Commonwealth. The Software Vendor is the entity that proposes to grant a license or subscription to use the ERP or other Software and that would provide maintenance services once such software was licensed or subscribed. Also referred to as Product Vendor.
System Integrator. See Implementation Vendor.
Supplier Diversity Program (SDP) and the Small Business Purchasing Program (SBPP) aimed at expanding business opportunities for diverse and small businesses and supporting the economic recovery of the Commonwealth for goods, services and purchase of service contracting.
Software not published by the ERP Software Vendor
An abridgement of the name for the state of Massachusetts, officially known as the Commonwealth of Massachusetts.
A person who uses or operates something, especially a computer or other machine
A list of actions or event steps typically defining the interactions between a role and a system to achieve a goal.
Voluntary Product Accessibility Template based on the standardized form developed by the Information Technology Industry Council. A VPAT shows how a software product meets key regulations of Section 508 of the Rehabilitation Act, which requires all agencies and departments of the U.S. Federal Government to make electronic information and technology accessible to federal employees and members of the public with disabilities.
The organization responsible for the provision of the SaaS ERP Solution and Integration Services for this procurement. See Vendor – Solution Vendor.
